# Executive Assistant at Circleback

- Company: Circleback
- What the company does: Get the most out of every conversation with AI-powered meeting notes, action items, automations, and search. Works with Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person conversations. Get started for free. Backed by Y Combinator.
- Company website: https://circleback.ai
- Type: Startups (AI role)
- Level: Mid level
- Location: San Francisco
- Work setup: On-site
- Pay: $100K to $140K base salary per year (USD)
- Posted: 2026-06-16
- Apply by: 2026-10-08
- Apply: https://jobs.ashbyhq.com/circleback/b88c594b-0d12-4701-915c-cf6ed9564c98
- Page: https://www.1752.vc/careers/jobs/circleback-executive-assistant/

## About the role

Run hiring logistics–source candidates, schedule interviews and work trials, and handle onboarding and offboarding Manage office operations–food, drinks, supplies, and vendors (part-time office manager, cleaner, and anyone else we work with)

## What they're looking for

- You're maniacally organized and detail-orientated. You have a system, and it ensures nothing falls through the cracks–ever. You can hold a dozen competing priorities at once, know which one matters most right now, and bring order to chaos without being asked
- You care about craft. You treat running an office and a back-office the way a good engineer treats code: build systems that compound, automate the repetitive stuff, and make things a little better every week

Tags: Operations