Ayr designs and manufactures critical power grid equipment including power transformers, distribution transformers, special-purpose transformers, high-voltage circuit breakers, and medium-voltage switchgear. Backed by General Catalyst.
About the role
Ayr Energy is looking for a Project Coordinator to sit at the intersection of Sales/Commercial and Project Execution teams. This role is responsible for capturing, communicating, and documenting changes that occur across a project’s lifecycle so that internal teams and customers stay aligned from purchase order through delivery.
What they're looking for
- Serve as the day-to-day liaison between the Sales/Commercial team and Project Execution (engineering, manufacturing, logistics), ensuring information flows accurately in both directions
- Capture, document, and communicate all project changes (technical revisions, schedule shifts, scope changes, and commercial impacts) to the appropriate internal and external stakeholders
- Maintain organized, audit-ready project files: purchase orders, change orders, drawing revisions, submittals, and correspondence
- Track project milestones, payment terms, and invoicing timelines, flag deviations and follow up to keep projects on schedule
- Support preparation of quotes, change order documentation, and other customer-facing materials in coordination with Project Management
- Respond to and document customer requests, questions, and change orders
More about this role
About the role
Ayr Energy is looking for a Project Coordinator to sit at the intersection of Sales/Commercial and Project Execution teams. This role is responsible for capturing, communicating, and documenting changes that occur across a project’s lifecycle so that internal teams and customers stay aligned from purchase order through delivery. You will help manage the organization of project documentation (purchase orders, change orders, drawings and submittals, and correspondence) and ensure information flows accurately and efficiently between various teams.
What you'll do
- Serve as the day-to-day liaison between the Sales/Commercial team and Project Execution (engineering, manufacturing, logistics), ensuring information flows accurately in both directions.
- Capture, document, and communicate all project changes (technical revisions, schedule shifts, scope changes, and commercial impacts) to the appropriate internal and external stakeholders.
- Maintain organized, audit-ready project files: purchase orders, change orders, drawing revisions, submittals, and correspondence.
- Track project milestones, payment terms, and invoicing timelines; flag deviations and follow up to keep...
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