Coordinated Saturation at the Edge.
About the role
We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.
What they're looking for
- 5–7 years of experience in office administration, executive support
- Previous experience supporting senior leaders, executives, founders, or C-suite personnel
- Experience coordinating calendars, meetings, travel, events, and administrative processes
- Experience in a startup, technology, aerospace, defense, or similarly fast-paced environment preferred
- Highly organized, with strong attention to detail and follow-through
- Adaptable and calm under pressure in a fast-paced, high-growth environment
More about this role
Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.
Own recurring meeting schedules for executive leadership and key business functions.
Coordinate leadership meetings, staff meetings, and internal working groups.
Improve meeting cadence, agenda management, action-item tracking, and follow-up processes.
Optimize executive calendars to maximize productivity and minimize scheduling conflicts.
Develop scalable administrative systems, templates, trackers, and filing structures.
Support onboarding and offboarding activities for U.S.-based employees.
Assist with document management, records organization, and internal communications.
Establish repeatable processes that reduce...
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