Philo Ventures — a family of companies spanning venture building, real estate, and hospitality. We create enduring value through bold ideas and disciplined execution.
About the role
Calendar Management: Own complex, high-volume calendars for C-suite executives across multiple time zones and offices. Triage competing priorities, make independent tradeoff decisions on scheduling, and proactively resolve conflicts before they surface. Meeting Coordination: Run logistics for executive staff meetings, leadership offsites, and board and investor meetings — agendas, pre-reads, materials, follow-ups. Ensure executives walk into every meeting prepared.
What they're looking for
- Proven Experience: 8+ years as an Executive Assistant, including at least 4 years directly supporting C-level executives (CEO, CFO, COO, or equivalent). Experience supporting a founder or CEO at a venture-backed tech or media company is strongly preferred
- Executive Judgment: Track record of operating autonomously on behalf of an executive — making decisions, setting priorities, and pushing back when needed without waiting for direction
- Board and Stakeholder Exposure: Direct experience coordinating with board members, investors, or comparable senior external stakeholders
- Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously, set priorities, and meet deadlines while maintaining a high level of attention to detail
- Communication: Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization and external partners
- Tech Savvy: Proficiency in using productivity tools such as Google Suite, Slack, calendar management software, and other relevant applications
More about this role
Philo is a cutting-edge TV streaming company revolutionizing the way people watch their favorite television shows and movies. We are seeking a highly motivated and organized Executive Assistant to support our executive team in achieving our mission of providing top-quality entertainment to our customers. As an Executive Assistant at Philo, you will play a crucial role in ensuring seamless communication, coordination, and execution of various tasks to facilitate the smooth operation of our business. This position will be located in Brooklyn, NY with an expectation of 5 days per week in office.
Calendar Management: Own complex, high-volume calendars for C-suite executives across multiple time zones and offices. Triage competing priorities, make independent tradeoff decisions on scheduling, and proactively resolve conflicts before they surface.
Meeting Coordination: Run logistics for executive staff meetings, leadership offsites, and board and investor meetings — agendas, pre-reads, materials, follow-ups. Ensure executives walk into every meeting prepared.
Communication Facilitation: Serve as gatekeeper and trusted proxy for the C-suite with internal leaders, board members,...
Browse similar: Venture capital jobs