Trusted by leading financial institutions, Samaya AI accelerates research, automates complex workflows, and delivers sharper investment insights with speed and precision. Backed by NEA, AI Grant and Air Street.
About the role
We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work.
What they're looking for
- EA track record — 3+ years supporting senior executives or founders (reconcile with the header number)
- Startup-tested — you've operated in a fast-paced, high-growth environment where the playbook was still being written
- Judgment and discretion — sound judgment with sensitive, confidential matters, people trust you with the things that can't leak
- Genuine AI fluency — you use AI in your day-to-day work concretely, not just in passing
- Exceptional communicator — clear, calibrated written and verbal communication, with real attention to detail
- Calm under many priorities — resourceful and adaptable when things move fast and shift often
More about this role
We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work.
You’ll operate as a operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.
Executive Support
- Own the CEO's calendar and travel — Provide comprehensive support to the CEO, including: managing complex calendars, scheduling meetings, domestic/international travel organiation and coordinating priorities across internal and external stakeholders
- Drive meeting prep and follow-through — agendas, action items, deadlines, and commitments tracked to completion
- Communicate on the CEO's behalf — handle internal and external comms when appropriate, with judgment about tone and timing
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