Toyota Ventures is Toyota’s first standalone early-stage venture capital firm.
About the role
We are seeking a highly skilled and resourceful Executive Assistant/Office Manager to provide dual support to the VP of Energy + Materials and the VP of Finance. This role requires a proactive individual with exceptional judgment, strong discretion, and the ability to manage complex, cross-functional priorities across two distinct leadership functions.
What they're looking for
- 6+ years of executive administrative experience with meaningful exposure to office management, facilities, and vendor oversight
- A bachelor's degree is preferred, candidates without a degree who bring 9-13 years of equivalent experience are encouraged to apply
- Strong judgment and decision-making, with the ability to balance strategic perspective and tactical execution
- Proven ability to manage complex, competing priorities with sound judgment and a high sense of urgency
- Demonstrated experience handling correspondence and communications with autonomy, professionalism, and discretion
- Exceptional written and verbal communication skills, able to represent senior leaders credibly in all interactions
More about this role
At Toyota Research Institute (TRI), we’re on a mission to improve the quality of human life. We’re developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we’ve built a world-class team advancing the state of the art in AI, robotics, driving, and material sciences.
We are seeking a highly skilled and resourceful Executive Assistant/Office Manager to provide dual support to the VP of Energy + Materials and the VP of Finance. This role requires a proactive individual with exceptional judgment, strong discretion, and the ability to manage complex, cross-functional priorities across two distinct leadership functions. This role blends executive-level administrative support with day-to-day office operations, requiring someone who can shift fluidly between strategic coordination and hands-on execution. The ideal candidate brings strong judgment, a high degree of discretion, and a proactive approach to keeping both the executive and the office running smoothly.
Manage the executive's calendar, correspondence, and meeting cadences with a strong understanding of team priorities and business rhythms.
Handle sensitive information...
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