Toyota Ventures is Toyota’s first standalone early-stage venture capital firm.
About the role
We are seeking a highly skilled and resourceful Executive Assistant to provide dual support to the VP of Communications and the Director, Head of People. This role requires a proactive individual with exceptional judgment, strong discretion, and the ability to manage complex, cross-functional priorities across two distinct leadership functions. The ideal candidate is a trusted partner who operates with autonomy, anticipates needs before they arise, and ensures seamless execution for both executives.
What they're looking for
- A bachelor’s degree is strongly preferred
- Minimum eight (8) years of administrative experience, including at least 4 years in direct support of VP-level executives or equivalent
- Experienced managing executive workflows and deliverables with high autonomy and sound judgment, communicating professionally and representing leadership with discretion across all interactions
- Strong judgment and decision-making, with the ability to balance strategic perspective and tactical execution
- Proven ability to act with integrity, discretion, and composure in all circumstances, including sensitive or confidential matters
- Highly detail-oriented and organized, with the ability to manage multiple concurrent assignments under tight deadlines
More about this role
At Toyota Research Institute (TRI), we’re on a mission to improve the quality of human life. We’re developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we’ve built a world-class team advancing the state of the art in AI, robotics, driving, and material sciences.
We are seeking a highly skilled and resourceful Executive Assistant to provide dual support to the VP of Communications and the Director, Head of People. This role requires a proactive individual with exceptional judgment, strong discretion, and the ability to manage complex, cross-functional priorities across two distinct leadership functions. The ideal candidate is a trusted partner who operates with autonomy, anticipates needs before they arise, and ensures seamless execution for both executives.
Manage the executive's calendar, correspondence, and meeting cadences with a strong understanding of team priorities and business rhythms.
Handle sensitive information with a high degree of confidentiality and discretion at all times.
Anticipate needs and proactively coordinate resources to support executives before requests become urgent.
Plan and coordinate...
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