WD is building the infrastructure behind the AI-driven data economy. As AI scales, so does data. Every interaction, every model, every system generates data that must be stored, managed, and made accessible over time. That’s where we come in. Backed by Sequoia.
About the role
This Administrative Assistant role is a key member of WD's Rochester site team, providing essential support to multiple Senior Leaders and contributing to the smooth day-to-day operations of one of WD's most critical quality organizations. This role requires a highly organized, proactive professional who takes initiative, works independently, and consistently delivers a high standard of service to the leaders and team members they support.
What they're looking for
- Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
- Proactive and self-directed—able to anticipate the needs of the leaders and team members they support and act without being asked
- Strong written and verbal communication skills with the ability to interact professionally with employees at all levels, including executive leadership and external customers
- Ability to handle sensitive and confidential information with discretion
- Comfortable identifying inefficiencies in current processes and recommending improvements
- Flexible and adaptable in a dynamic environment where priorities can shift quickly
More about this role
This Administrative Assistant role is a key member of WD's Rochester site team, providing essential support to multiple Senior Leaders and contributing to the smooth day-to-day operations of one of WD's most critical quality organizations. This role requires a highly organized, proactive professional who takes initiative, works independently, and consistently delivers a high standard of service to the leaders and team members they support. The ideal candidate brings strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic, fast-paced environment.
Executive & Leadership Support
- Manage complex calendars for multiple Senior Leaders, proactively identifying and resolving scheduling conflicts
- Coordinate domestic and international travel arrangements for Rochester leadership and team members in accordance with company travel policies, using corporate travel management systems
- Assist team members with corporate expense reporting, providing guidance on policy compliance and troubleshooting issues as needed
- Support procurement activities using corporate procurement systems, including placing orders, tracking deliveries,...
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