Whirl AI agents help Enterprise IT teams research, design, develop, and test changes to applications and integrations in days — not months. Backed by ICONIQ.
About the role
Manage complex calendars, scheduling, and travel logistics for our CEO and other executives Own office operations, including vendor management, supplies, and facilities issues
What they're looking for
- 3+ years of experience as an EA, Office Manager, or in a relevant Administrative role
- Excellent organizational skills and strong attention to detail
- Strong written and verbal communication skills
- Discretion and sound judgment when handling sensitive information
- Proficiency with common productivity and calendar tools (e.g., Google Workspace, Slack)
- A team player attitude and a sense of ownership over the role
More about this role
Whirl AI helps Enterprise IT organizations deliver business change faster. Our platform gives enterprise teams AI agents grounded in a deep, continuously updated understanding of how their systems actually work - compressing discovery and documentation from weeks to hours without sacrificing quality or control. We are early-stage, moving fast, and building the team that will define how Enterprise IT operates in the AI era.
We're looking for an organized and proactive Executive Assistant / Office Manager to keep our leadership team and office running smoothly. You'll split your time between supporting key executives with calendar management and day-to-day logistics, and owning the operations of our physical SF-office from Tuesday - Thursday. This is a great fit for someone who thrives on variety, anticipates needs before they're voiced, and who would be energized by building the culture at a start-up.
Manage complex calendars, scheduling, and travel logistics for our CEO and other executives
Own office operations, including vendor management, supplies, and facilities issues
Assist in planning and executing events, offsites, and team celebrations
Prepare expense reports, process...
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