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About the role
· Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format) Found on 1752vc Careers, the job board for startup and VC roles.
What they're looking for
- Directs the timely and accurate processing of procurements under $5,000 and provides guidance to staff and UW stakeholders on applicable purchasing requirements and procedures
- Coordinates the annual systemwide waiver process, including work planning, stakeholder communications, tracking, issue resolution, and timely completion
- Oversees the collection, review, tracking, and maintenance of supplier insurance certificates and addresses documentation gaps or service issues
- Manages daily inbound communications and service requests, establishes service expectations, monitors workload and response times, and ensures consistent, customer-focused support
- Analyzes operational data and trends, prepares reports on workload and service performance, and recommends process, technology, and service improvements
- Partners with procurement, finance, legal, risk management, and campus stakeholders to resolve complex issues and improve systemwide purchasing support
More about this role
Purchasing Services Administrative Supervisor
Academic Staff
Regular
Administrative Supervisor
The Purchasing Services Administrative Supervisor will provide leadership, oversight, and continuous improvement for low dollar purchases and business support functions that enable efficient systemwide operations across the Universities of Wisconsin. This position supervises a team of 3-4 staff responsible for processing procurements under $5,000, administering contract repository operations for Universities of Wisconsin System Administration and Department of Administration agreements, coordinating the annual systemwide waiver process, managing insurance certificate collection, and overseeing daily inbound communications and service requests. The Administrative Supervisor establishes work priorities, monitors performance and service levels, ensures compliance with applicable policies and regulations, and fosters a customer-service-oriented environment that supports UW stakeholders.
Work Location
The office location is located at 660 West Washington, Madison, WI. An in-office requirement is expected three (3) days per week, and two days may be worked off-site/remote. Telecommuting...
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