Backed by Lux.
About the role
As a startup grows from "scrappy" to "scaled," the glue that holds everything together is often one person. We are looking for a seasoned, high-energy Office Manager & Executive Assistant to be the heartbeat of our office and the strategic partner to our founding team. Found on 1752vc Careers, the job board for startup and VC roles.
What they're looking for
- High-Stakes Calendar Management: Own the founders' schedules with precision, prioritizing high-value meetings and resolving conflicts across multiple time zones
- Travel & Expenses: Coordinate end-to-end travel (flights, lodging, ground transport) and manage all subsequent expense reconciliation and reimbursements
- Readiness at all times: Ensure the founders are "meeting-ready" by preparing agendas, setting up conference rooms, managing A/V, and coordinating catering as needed for board meetings and investor sessions
- Executive Correspondence: Act as a gatekeeper and liaison, drafting professional internal and external communications on behalf of the leadership team
- HR Support: Work in lockstep with the VP of HR to provide logistical and administrative support for team trainings, performance cycles, and employee development initiatives
- Vendor Ecosystem: Source, vet, and manage all office vendor relationships (snacks, coffee, cleaning, IT peripherals) to ensure a premium employee experience
More about this role
As a startup grows from "scrappy" to "scaled," the glue that holds everything together is often one person. We are looking for a seasoned, high-energy Office Manager & Executive Assistant to be the heartbeat of our office and the strategic partner to our founding team.
In this dual-impact role, you will balance the complex logistical needs of our 25–50 person team with high-level administrative support for our founders. We are looking for a "culture architect"—someone who doesn't just manage desks, but builds an environment where people do their best work.
- High-Stakes Calendar Management: Own the founders' schedules with precision, prioritizing high-value meetings and resolving conflicts across multiple time zones.
- Travel & Expenses: Coordinate end-to-end travel (flights, lodging, ground transport) and manage all subsequent expense reconciliation and reimbursements.
- Readiness at all times: Ensure the founders are "meeting-ready" by preparing agendas, setting up conference rooms, managing A/V, and coordinating catering as needed for board meetings and investor sessions.
- Executive Correspondence: Act as a gatekeeper and liaison, drafting professional internal and external...
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