Modern Life is an AI-powered life insurance brokerage helping everyone protect what matters most. Backed by Thrive Capital.
About the role
We’re hiring an Executive Assistant & Office Manager to be the operational heartbeat of our SoHo office. The role has two sides: supporting our CEO and creating an office environment that our team, guests, and candidates love walking into. You’ll be the CEO’s right hand on the day-to-day. The CEO will set the scope, but you’ll be expected to anticipate needs, take work off their plate proactively, and bring a high bar to anything that reaches them. Examples of what that looks like: Found on 1752vc Careers, the job board for startup and VC roles.
What they're looking for
- Greet and host guests, new hires, and interview candidates, making sure every visit feels welcoming and well-organized
- Partner with our recruiter to schedule interviews with prospective candidates — coordinating times across calendars and confirming logistics ahead of each visit
- Manage relationships with office vendors and serve as the day-to-day point of contact with building management on maintenance, improvements, and facilities issues
- Keep snacks, drinks, and supplies fully stocked
- Pick up mail from our registered office (~10-minute walk) once a week, then open and scan items to the relevant internal teams
- Support onboarding, liaising with the People Ops team, to schedule first-week sessions, prepare new-hire swag kits, set up workstations, and manage swag
More about this role
Life insurance is a complex and consequential purchase that impacts hundreds of millions of Americans. With our powerful and integrated digital tools, expert support, and leading insurance products, we empower advisors to better serve their clients, grow their businesses, and bring the future of the industry to life.
We are a high-growth, AI-driven brokerage backed by $35M from top-tier investors, including Thrive Capital (major investors in OpenAI, SpaceX, Stripe, Instagram, Spotify, and Slack), New York Life, and Northwestern Mutual.
We’re hiring an Executive Assistant & Office Manager to be the operational heartbeat of our SoHo office. The role has two sides: supporting our CEO and creating an office environment that our team, guests, and candidates love walking into.
You’ll be the CEO’s right hand on the day-to-day. The CEO will set the scope, but you’ll be expected to anticipate needs, take work off their plate proactively, and bring a high bar to anything that reaches them. Examples of what that looks like:
- Own the CEO’s calendar: schedule internal and external meetings, manage conflicts, and protect focus time
- Manage the CEO’s inbox: triage incoming email, flag...
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